Accepted: April 14, 2019
Updated: May 23, 2021 

Updated: April 16, 2023

Continuing education events must be congruent with the requirements of the certifying continuing education body, as overseen by the Chapter’s Continuing Education administrator.

I. Presenter and Topic Selection:

Presenters will hold a license (LMFT, LCSW, LPCC, LEP, PhD) which is current and free from restrictions due to disciplinary actions by the overseeing Board or Licensure Board.    

Possess a master’s degree or higher.

Have training, certification, or experience in teaching subject-matter related to the subject matter of the course; or Possess at least two years’ experience in an area related to the subject matter of the course.

The presenters selected will be recognized leaders in their field and sensitive to diverse populations. The program administrator and Programs Committee will collect the presenters’ curriculum vitae, and it is necessary that the presenter has demonstrated leadership in the field. The presenters will need to have demonstrated an ability to adjust the training to groups of master’s level therapists. Presenters will need to provide tools or activities based on client populations so that much of the audience will be expected to be able to serve individuals, families, couples, or children/adolescents.

Presentations are selected to meet the diverse needs of the community, and presentations are regularly cycled by selecting topics that deal with one or more of the following regarding client populations served: race and culture, age, sexual orientation, disabilities, and familial status (couples, individuals, or family work). When selecting presenters, the VP of Programs will ensure that the presenter is able to address diversity issues either verbally or through handouts.

Course content for continuing education shall do the following: 1. Be relevant to the professions’ scope of practice; 2. Be supported by evidence-based practice; 3. Be consistent with the professions’ current standard of care; and 4. Be consistent with the profession’s ethical, legal, statutory, and regulatory standards; and do one or both of the following:

a.   Demonstrate credibility through support from mental health practices, current educational standards, and current research; or

b.   Be directly related to the profession’s ethical, legal, statutory, regulatory standards.

II. Course Evaluations/Awarding CE Credit

Evaluations must include the learning objectives for the presentation and must have an individual evaluation question for each learning objective on the effectiveness of the speaker’s ability to teach the objective. 

A continuing education hour is defined as a 60-minute hour. Continuing education credit shall be awarded only for instructional time. Lunch and other breaks shall not be included in the total time awarded for continuing education credit. Courses must be a minimum of one continuing education hour, in one block of time. Only those individuals who complete the entire course or program, meaning that the individual is present in the room for the entire length of time of the presentation, or logged on virtually for the entire presentation, and submit a completed evaluation form the same day as the course, or by the deadline set by the CE Coordinator, will receive credit for attendance.

The SFV-CAMFT procedure for monitoring attendance will include the following:

-An attendance roster (online sign in through Zoom, or paper sign in sheet at in person meetings)

-Monitoring of continual presence for online and in person presentations by the CE Coordinator

-Program evaluations completed by attendees and submitted the same day as the course, unless otherwise specified.

Course evaluations are required at the end of the presentation. Participants do not receive their certificates unless the evaluation is completed. Course evaluations are sent by email to both in person and virtual attendees the same day as the training.

Feedback from presentations will be shared with the speaker. The preferred method is to compile the data from the evaluations to preserve meeting attendees’ anonymity.

A certificate including the date of completion, hours of completed CE’s, name and credentials of the instructor, signature of the Program Administrator, seal of the San Fernando Valley Chapter of CAMFT, participant’s name, training address, and CE provider number will be provided following each training to participants who have completed the entire training and the evaluation. If the above attendance requirements have not been met a CE Certificate will not be awarded. 

III. Program Administrator

The Program administrator must be registered with the Continuing Education Provider Approval Agency.

An administrative change is likely, based on the nature of a CAMFT Chapter. To ensure a smooth and orderly transition of administrative responsibilities, an annual Continuing Education Committee meeting will take place with all chapter volunteers who are affected by the continuing education requirements. This includes, but is not limited to the administrator, the Vice President of Programs, the Vice President of Marketing, the President-Elect, any Special Interest Groups that would wish to expand the offerings of continuing education opportunities, the chair of any special events offering continuing education, and, when necessary, future program administrators. 

In the event of an administrator change, the CAMFT CEPA Coordinator will be notified within 15 days.

IV. Co-sponsoring Continuing Education events

In the event that a program is co-sponsored, the San Fernando Valley Chapter of CAMFT will gather all sign-in sheets, evaluations, the providers’ resume/CV, the provider’s outline and objectives, and their bio. If the co-sponsoring organization were also a continuing education provider, a copy of each of the above-listed items will be provided to both organizations. A co-sponsorship agreement will be created and signed by all participating organizations prior to board approval for a co-sponsored event. 

V. Maintenance of records

• The following documents will be kept for at least 4 years for each training:

·  The announcement of the event including flyers for marketing purposes (including time and location)

·  Course syllabi and handouts

·  Attendance Roster with Names and license numbers of those in attendance

·  Course Instructor’s Resume/CV

·  Completed copy of the CE Sign-in sheet.

·  All completed Evaluation forms.

·  Registration information about all attendees

·  Records of Course Completion for each attendee

Following each training, the program administrator will scan or cause to be scanned the documents listed in this section and upload them to a folder titled with the name and date of the training. The folder will be shared with the San Fernando Valley Chapter of CAMFT Board of Directors through online document management and will be kept for at least four years. These documents will also be backed up onto an external drive to be kept in the possession of the program administrator. 

Past participants wishing to receive copies of past event certificates need to request in writing a copy of their records. All documents will be made available within 2 weeks of their request so long as it can be done via email (such as pdf attachments). A participant that did not complete the evaluation at the time of the training will not be eligible for a CE certificate if requested at a later date. 

VI. Marketing 

All marketing materials must include: 

·        The provider’s name and approval number;

·        The statement “Course meets the qualifications for __ hours of continuing education credit for LMFTs, LCSWs, LPCCs, and/or LEPs as required by the California Board of Behavioral Sciences;

·        The refund/cancellation policy in cases of non-attendance by the registrant;

·        A clear, concise description of the course content and educational objectives;

·        The cost of the course, including all fees;

·        The course title;

·        A description of the target audience;

·        The course schedule;

·        The instructor’s name and credentials, including relevant professional degree and discipline, current professional position, and expertise in program content;

·        Instructions for requesting accommodations for disability;

·        A statement of when and how course completion certificates will be awarded;

·        A clear indication of any activities within the course or program that are not offered for continuing education credit; and

·        Instructions for addressing grievances.

·        In the event that the marketing materials do not have enough space to include the above information, the materials must include information on how to find the information (e.g. a link to the information available on the chapter website).